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Elementary Campus Secretary - 220 Days

Company: Keller Independent School District
Location: Keller
Posted on: November 16, 2022

Job Description:

Job Title: Secretary- Wage/Hour Status: Nonexempt

Elementary/Intermediate Campus

Department/School: Assigned Campus Pay Grade: PR 6

Reports to: Principal HR Date Approved: September, 2006



Organizes and manages the routine work activities of the school office and provides clerical support services to the school's administrative staff.



The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

* Model core organizational beliefs and values; perform duties in an effective and efficient manner for the purpose of supporting and contributing to high student achievement.
* Prepare correspondence, memorandums, forms, requisitions, and reports for the school office.
* Maintain a schedule of appointments for principal.
* Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions andrequests that fall within level of responsibility.
* Receive, sort, and distribute mail and other documents to principal.
* Maintain supplies for the school; order supplies as needed; input all information on purchases of supplies and equipment in the computer.
* Monitor and process personnel time records including leave requests and reports.
* Assist with new student enrollment; check files for correct information/forms.
* Prepare class rosters.
* Prepare and process student withdrawals.
* Perform routine bookkeeping tasks; maintain accurate records of school budget accounts.
* Prepare, process, and track all purchase orders and payment authorizations.
* Maintain petty cash account.
* Collect all money and process for deposit (field trips, school store, etc.).
* Prepare for and organize campus meetings as directed.
* Update handbooks, policy manuals and other documents as directed.
* Maintain physical and computerized student files and records.
* Prepare and pack all records to be stored at the end of the year; manage the transfer of student records to appropriate campuses.
* Attend and participate in faculty meetings and special events and serve on staff committees as required.
* Utilize effective communication skills; ensure that all interactions with students, district personnel, and parents are supportive, courteous, and respectful.
* Maintain confidentiality.
* Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
* Participate in staff development training programs to improve job performance.
* Comply with the Employee Standards of Conduct.
* Perform other related duties as assigned.

Intermediate School

* Collect and process student schedule request forms; make schedule changes as needed.
* Print and burst report cards at administration building; distribute to teachers during school year and mail final report card.
* Receive, compile, and file student records from elementary schools.



* None



* Strong organizational, communication, and interpersonal skills
* Ability to be patient, flexible, and versatile
* Proficient keyboarding, calculator, and file maintenance skills
* Knowledge of correct English usage, grammar, spelling and punctuation
* Basic math skills
* Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing

Equipment Used: Computer, printers, calculator, fax machine, typewriter, copier, telephone, laminator




* High school diploma or equivalent


* Three (3) years successful clerical experience
* Experience in public education environment and public relations (preferred)



* Maintain emotional control under stress
* Work with frequent interruptions
* Repetitive hand motions
* Prolonged use of computer
* Possible lifting 25+ lbs.
* Standing, walking, sitting, stooping, bending, and kneeling

Keywords: Keller Independent School District, Keller , Elementary Campus Secretary - 220 Days, Other , Keller, Texas

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